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Review of previous meeting
minutes (April 3, 2006) waived. All
future meeting agendas will incorporate topics from the prior meeting.
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BOD voted to immediately
remove Judith Stern from her position as secretary.
Ms. Stern’s mismanagement of priorities and resources (both past
and present) have led to the benign neglect of Capistrano property requiring
an emergency intervention in order to rescue and restore the landscaping and
irrigation system. Ms. Stern continues to derail all efforts for a smooth
and timely transition of responsibilities to the new board members
demonstrated by her unwillingness to attend important BOD meetings and her
refusal to provide board access to certain vendor contracts, financial
documents, and the Capistrano reserve account.
Further, the BOD is very uncomfortable with Ms. Stern’s unresolved
and very messy legal battle at Colonial Manor West where she currently
serves as President. It was
also noted that several of the complaint’s filed against Ms. Stern by a
Colonial West homeowner parallel the same issues now surfacing here at
Capistrano. Rich
Schechter will immediately assume all responsibilities as secretary.
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A discussion ensued
pertaining to the accuracy and reliability of Capistrano’s financial
position and projected 2006 budget.
It was unanimously decided that a complete audit of Capistrano’s
financial records prior to April 1, 2006, was absolutely necessary and in
the best interest of all Capistrano homeowners.
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Reviewed special assessment
procedures. It was decided to
re-post notice for special assessments.
These assessments will include a re-posting for the painting project
and a new posting for the subterranean termite treatment assessment.
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Discussed options for the
retrieval and turnover of remaining financial documents and contracts and
gaining access to Capistrano Reserve Account.
BOD has decided to take necessary action to complete turnover.
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Reviewed Capistrano Rules
and Regulations (Exhibit E) #12, pertaining to the requirement to provide
the HOA with key for emergency access purposes.
Reiterated that all unit owners are required to have a key on file
with the HOA.
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A roof repair status was not
made available by former president and out-going secretary, Judith Stern.
Therefore, we were unable to determine the extent of the damages,
anticipated timing of repairs, and the potential financial impact to our
community. As a result of
several unanswered requests for this information, the new president will be
taking over this project. A
thorough update will be prepared for the June BOD meeting.
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BOD confirmed that
sprinklers were returned to pre-Katrina working condition.
Future needs will be evaluated once landscaping recovery efforts have
been achieved.
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Following immediate repair
of sprinklers, BOD completed initial clean-up and restoration of Capistrano
grounds. Regular monthly
service will occur twice each month.
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BOD has taken over pest
control contracts from former secretary Judith Stern. Previously neglected
termite control issues that now require immediate action are being
addressed. Estimates have been
obtained and funding will be discussed at future assessment meeting (see
above). Once funding is
established service will proceed immediately.
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BOD
reviewed insurance premium issues and budget. Discussion centered on anticipated future increases.
It was also noted that the current State Farm Building and Liability
insurance expenses were not accurately portrayed in the 2006 budget proposed
by Judith Stern. Budget will be
restored to reflect future insurance expenses as soon as final windstorm
information is available.
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Confirmed that BOD meetings
will be held on the first Thursday of each month.
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Discussed the need to
appoint various committee heads. Dialogue will be continued at future meetings.
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Hurricane
preparedness issues were not discussed due to time restraints and will be
covered at our next board meeting.