HOA RECALL PROCEDURE GUIDELINES PUBLISHED BY THE DBPR |
Recall
of a board member or members pursuant to section 720.303(10), Florida
Statutes, should be 1)
Homeowners should choose an individual who will act as the homeowner
representative during the a)
The homeowners should choose someone: i)
who is accessible ii)
who will accept certified mail from the Division iii)
who is willing to commit himself or herself to the task b)
This individual does not need to be an attorney but should
be someone who is familiar with the 2)
The homeowner representative should circulate the approved recall ballot
forms to the other homeowners
and get them signed by at least a majority of the total voting interests. a)
A margin of 5-10% over the minimum majority figure should be obtained b)
It is common for a number of recall ballots to be rejected by the
arbitrator c)
Replacement board members should be chosen and identified on the recall
ballot form if the d)
If recall of less than a majority of the board is
sought, the board members who remain after the 3)
Early on in the recall effort, the homeowners’ representative should check
the covenants and see if a)
A voting certificate is a document used where a single parcel is owned by
more than one person b)
By use of a voting certificate, the multiple owners of a parcel all sign
the voting certificate and c)
Make sure that the person who signs the recall ballot is the true
owner of the parcel. i)
Guests, tenants, or family members of a person who owns the parcel are
generally not authorized
to cast a vote on behalf of the parcel ii)
If an individual has only recently become the owner of a parcel, the
person should make sure iii)
If a homeowner signs a power of attorney permitting a
non-owner to sign on his behalf, a 4)
In order to formally begin the recall proceeding, the representative
should collect the completed ballots
and serve them on the board: a)
The original or copies of the ballots to the association by delivering
them by process server or by i)
To the registered agent of the association or ii)
The association president or iii) The association secretary 5)
Once the recall ballots have been received by the board, the board
has 5 business days in which to called
“certifying” the recall), or to reject the
recall effort. 6)
If the board rejects the recall effort, the board is
required to file a petition with the Division within 5 a)
If the board fails to timely submit the dispute to recall arbitration by
filing a petition for recall arbitration,
the homeowners may elect to file a petition for arbitration under section
718.1255, Florida
Statutes. b)
The minutes of the board meeting at which the board decides to contest the
recall must identify
7)
If the board files for recall arbitration with the Division, an arbitrator
will be assigned who will review the
petition to determine if the recall has been done properly or not. a)
If the recall was done properly the arbitrator will issue a final order. b)
If the arbitrator needs more information i)
The homeowners’ representative will be given an opportunity to submit
written arguments in ii)
The arbitrator may also require the parties to submit additional
documentation including 8)
Next, the arbitrator will either issue a final order, or if disputed facts
exist, the arbitrator will schedule and conduct a final hearing and then issue a final order. 9)
The final order will either certify the recall or will rule that the board
was correct in challenging the recall effort in whole or in part. 10)
Depending on the facts of the case, the final order may remove board
members and may designate 11)
If the Division determines that a recall attempt was defective,
validly executed written ballots may be 12)
The final order is effective once it is placed in the mail, and the final
order is binding on the parties |