Chimney Lakes Owners Association

By now you have had a chance to read your October & November 2002 Chimney Sweep.  Many telephone calls have been received due to the incomplete information.
Many residents have had questions, such as:

• What kind of legal actions were brought against CLOA by “disgruntled” members?

• How much of our money has been spent on attorney’s fees in the last year?

• How do you get better notice of CLOA Board Meetings and what form are you required to fill out to speak at a CLOA Board Of Directors Meeting?

• Why are the Board of Directors Meetings not held at a regular time of the month such as the 4th Thursday of the month as they were in the past?

• How do you get a proxy for the upcoming Chimney Lakes Annual Meeting and how do you fill it out properly to make it legal?  Almost half of the Residents of Chimney Lakes never received a proxy in the mail last year due to poor record keeping of the old management company and mailing errors.

• Why is the Finance Committee not notifying the Board of Directors about the 40% Delinquency Rate and Conflicts of Interests of CLOA contractors?

• How do you get an application to serve on the following boards and committees? Board of Directors Recreation Committee   Nominating Committee Finance Committee Architectural Review Board Communications Committee Landscape & Maintenance Committee Neighborhood Rep. Committee

                      Please indicate what information you are interested in receiving.
If you did not receive a Chimney Sweep, you may receive one via email or at the CLOA office.

To: Betty C. Johnston
Subject: Chimney Lakes Owners Association Request for Information

Under section 720.303 of Chapter 720 of the Florida Statues, I hereby request access to the following records to be examined at the Chimney Lakes Owners Association office.  Please call me at your earliest convenience on my cell phone (904)813-9455 to arrange a time to examine these records.  Leave a message on the voicemail if I am not available.

1: Minutes from the October 2001 Regular Board of Directors Meeting.
2: Minutes from the November 20th, 2001 Board of Directors Meeting.
3: Minutes from the November 29th, 2001 CLOA Budget Meeting.
4: Minutes from the December 13th, 2001 CLOA Special Board of Directors Meeting.
5: Minutes from the December 28th, 2001 CLOA Special Board of Directors Meeting.
6: Minutes from the December 2001 Regular Board of Directors Meeting.
7: Minutes from the January 15th, 2002 CLOA Special Board of Directors Meeting.
8: The rules regarding the Videotaping of Board of Directors meetings of the Chimney Lakes  
     Homeowners Association. 
9: Minutes from the December 4th, 2001 Chimney Lakes Owners Association Meeting.
10: List of Owners in attendance at the December 4th, 2001 Chimney Lakes Owners Association
       Meeting.
11: All proxies submitted to the Secretary prior to 7:00 pm at the December 4th, 2001 Chimney
       Lakes Owners Association Meeting.
12: Vote Counts on all the motions made at the December 4th, 2001 Chimney Lakes Owners 
      Association Meeting.
13: The final vote count of the election of the Board of Directors at the December 4th, 2001
      Chimney Lakes Owners Association Meeting.
14: Names of the members of the Nominating Committee as called for in the Covenants / 
      By-Laws of the Chimney Lakes Owners Association.
15: A copy of the 2002 Chimney Lakes Owners Association Budget.
16: 2001 billing records of CLOA Attorney, A. Jeffrey Tomassetti.
17: A current roster of all members and their mailing addresses and parcel identifications. 
      Please email the CLOA residents Excel spreadsheet to [email protected] . 

18: (1) VHS video tape with ALL of the following meetings on it. ($5 to be paid upon receipt of tape)
a: Minutes from the October 2001 Regular Board of Directors Meeting.
b: Minutes from the November 20th, 2001 Board of Directors Meeting.
c: Minutes from the November 29th, 2001 CLOA Budget Meeting.
d: Minutes from the December 13th, 2001 CLOA Special Board of Directors Meeting.
e: Minutes from the December 28th, 2001 CLOA Special Board of Directors Meeting.
f: Minutes from the December 2001 Regular Board of Directors Meeting.
g: Minutes from the January 15th, 2002 CLOA Special Board of Directors Meeting.

As I am sure that you are aware, the Chimney Lakes Owners Association has 10 days to provide examination of these documents. After that time has expired, the association will be required to pay a $50.00 per day fine.

Sincerely,

William F. Lewis, Jr.